Senior Systems Engineer – Proposal Management

Posted 10 months ago

Job Type:Full-Time

Industry:Aerospace, Aviation & Defense

Job Category:Engineering – Systems

Location: Rochester, NY

Travel: Occasionally

Summary & Responsibilities:

The Systems Engineer – Proposal Management is responsible for working closely with the Business Development Manager to develop and articulate technical solutions for proposals, whitepapers, presentations, and other business materials.

  • Manage all aspects of rapid response proposal development (proposal writing, editing, illustration, production efforts, etc.) from assignment and receipt of RFP, through delivery and receipt by the customer
  • Analyze solicitations (RFP, RFQ, RFI, Task Order etc.) in conjunction with other customer requirements and communications, and determine final document structure
  • Identify and secure the resources necessary to develop the proposal
  • Work with subject matter experts to develop a technical solution
  • Prepare detailed proposal plans, schedule, outline and compliance matrix for assigned pursuits
  • Coordinate and lead major project meeting events: Kick-off Meetings, Price Strategy Meetings, Technical reviews 
  • Manage cost estimation efforts; assist with estimate development
  • Lead effective storyboarding and development of strategic win themes and discriminators as appropriate
  • Develop and manage proposal schedule
  • Meet established deliverables and production deadlines; support final proposal production activities as needed
  • Provide detailed guidance to proposal writers/contributors and subcontractors
  • Manage writing assignments and receipt of all proposal materials with authors and teaming partners 
  • Support and ensure proposal center and Business Processes are followed, standard style guide is used, and documents are submitted in accordance with established guidelines
  • Ensure proposals or task order response is in compliance with vehicle contractual requirements, section L&M or similar instructions/requirements
  • Communicate proposal-related requirements and status with proposal team and senior management, as appropriate
  • Arrange for facilities, communicate with participants, and prepare necessary materials
  • Monitor and assist on all amendments and modifications to the solicitation 
  • Additional responsibilities: assist in metric and dashboard tracking for the proposal funnel, helping opt prepare monthly reports to leadership as requested

Education & Required Qualifications:

  • Bachelor’s degree in Systems, Electrical, Software, or Mechanical Engineering or similar discipline
  • 5+ years’ experience in systems, digital, software, electrical, mechanical, or similar engineering field 
  • 1+ years in Business Development or equivalent
  • 5+ years of relevant Project Management, Project Engineering, or Project Lead experience
  • 2+ years working on proposal efforts valued at $5M or more
  • 5+ years of working knowledge of MS Office business applications

Desired Experience and Qualifications:

  • Management skills to direct and orchestrate medium-sized proposal team efforts
  • 2-5 years relevant professional experience in ShipleyTM-style Proposal Management or similar
  • Experience working on development programs in a department of defense contracting environment
  • Experience as a customer proposal evaluator a plus
  • Strong communication skills; experience writing and presenting technical information to customer and leadership audiences
  • Possess excellent interpersonal skills; has the ability to deal effectively with people at all levels
  • Ability to function effectively in a fast-paced, deadline driven environment

Job Features

Job CategoryAerospace/Aviation, Engineering, Proposal & Estimating

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